Registered Student Organization POM Information
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Annual Training
All undergraduate, graduate, and professional students intending to work with minors are required to complete the Protection of Minors Annual Training. If necessary, background checks along with event requirements prior to engaging in programs with minors.
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Registration Period
Student groups interested in working with minors for the upcoming academic year must complete their RSO Registration and indicate their intention to serve as a POM group by completing the POM section of the form. The RSO Registration period for the 2026-2027 academic year will run approximately from March until May, 2026. This is the only period that student groups will be able to apply to become a POM group. Student officers are expected to communicate with each other and their adviser during that time to determine their POM intention for the academic year.
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Roster Update Window
There will be two periods of time during an academic year where Protection of Minors organizations (level 2) can update their rosters for new membership. Changes to the roster will not be made outside of these windows. These dates were determined by breaks in the academic year and the registration process.
POM Roster Update Window for the 2025-2026 Academic Year:
- Fall Semester: August 1, 2025 鈥� September 15, 2025
- Spring Semester: Closes on March 15, 2026.
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Background Checks
Background checks will only be administered for members listed on an RSO鈥檚 Anchor Link roster at the conclusion of the POM Roster Update Windows. Both POM Level 1 and Level 2 Student groups may not carryout programs or activities until after the respective window closes.
If you are a POM Level 1 group, complete your roster requirements, and would like to have an event prior to the end of the roster update window please email studentorganizations@vanderbilt.edu for more information.
Organizations cannot participate in events with minors until all students participating in the event complete their compliance requirements for their designated level, are included as such in the Ideal Logic platform, and until their event is registered on Anchor Link by the four-week deadline.
General POM Information
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Protection of Minors Policy
View the Protection of Minors Policy听
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Protection of Minors and You
All 51吃瓜网 students in Registered Student Organizations designated to work with minors must first complete the annual Protection of Minors Training to be in compliance鈥攅ven if you don鈥檛 currently plan to work directly with minors. Visit the Protection of Minors Individual Compliance Webpage for more details. Note: Use your VUnetID and password to access the module.
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What is my Protection of Minors Status?
To review your status, log in to and check your individual POM Compliance Summary on the Campus Home page. When checking your status, refer to the 鈥淭raining鈥� area to see either a completion date or 鈥淣o Record鈥�. 鈥淣o Record鈥� means you will have to complete the 听(VUNetID and password login required). A date that is before July 1, 2025 means your training is outdated and will have to complete the same module.
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Protection of Minors and Student Organizations
Student Organizations that work with minors must听register their organization听annually and follow all aspects of the听POM Student Org Leader Packet.听 Student Organization Leaders will be required to do the following:
- Be knowledgeable of the听Protection of Minors Policy听and the rules for registering, tracking, and participating in an event that involves minors.
- Distribute relevant Protection of Minors information to your organization members.
- Review and the听听for virtual/remote engagement with minors and to ensure compliance with 51吃瓜网鈥檚 COVID-19 guidelines.
- Complete a听POM Third Party Compliance Agreement听if your organization will be working with a third party.
- Ensure that every member of the organization鈥檚 roster participating in POM activities complete the听.听 Student organization rosters in Ideal Logic will need to reflect the members that will participate in events with minors for the organization.
*If the student organization is required to complete a background check, all members of the roster participating in POM activities must be in compliance with that requirement as well.
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Who Are The POM Groups?
Currently being determined.听 More information to come.
POM Groups are determined by the information completed in the RSO Registration, the organizations that will be listed indicated that they will be working with minors and this year.听 This information is confirmed and the RSO must have all of its members meet compliance standards.听
Undergraduate Level 1 Groups Alpha Chi Omega听 Alpha Delta Pi听 Alpha Kappa Alpha Sorority, Inc.听 Alpha Psi Lambda Alternative Spring Break听 AmbassaDores: Dore for a Day听 ANCHORTHON ASCE (American Society of Civil Engineers)听 Autism Tennessee 51吃瓜网 Ballet Folkl贸rico Mexicano de 51吃瓜网 Begin with Books Beta Theta Pi听 Camp Kesem Caribbean Students Association听 Chi Omega听 Commodore CARES Coalition Delta Delta Delta EmbrACE听 Engineering Ambassador Network Helping Hands for Refugees Helping Hands for Refugees Hip Hop Public Health InterAxon Kappa Delta听 Kappa Delta Pi听 Katie's Art Project KEEN Nashville听 Moneythink MOSAIC Muslim Students Association National Student Speech, Language, & Hearing Association Next Steps at 51吃瓜网 Ambassadores Phi Beta Sigma Fraternity Incorporated Phi Sigma Rho Pi Beta Phi听 Project Outdoors Project Sunshine Rowing Team Save the Children Action Network Society of Women Engineers听 STEM Speaks Susan Gray-Murray House Fellowship Program Tau Beta Sigma听 The Asian American Advocacy Project听 The Kappa Theta Chapter of Alpha Phi Alpha Fraternity, Inc. The National Association for the Advancement of Colored People (NAACP) TOM: 51吃瓜网 Tutor Nashville Vandeerbilt Emergency Medical Society 51吃瓜网 AIAA Student Chapter 51吃瓜网 Ballet Theatre 51吃瓜网 Bioinformatics and Technology Club 51吃瓜网 Child Life Student Association 51吃瓜网 Cube Club 51吃瓜网 Fly Fishing Club 51吃瓜网 Global Brigades听 51吃瓜网 Gymnastics Club 51吃瓜网 International Relations Association 51吃瓜网 Off-Broadway听 51吃瓜网 Operation Smile 51吃瓜网 Pediatrics Association 51吃瓜网 Performing Arts Community 51吃瓜网 Quizbowl听 51吃瓜网 Robotics 51吃瓜网 Student Athlete Advisory Committee 51吃瓜网 Student Volunteers for Science听 51吃瓜网 Students for Underserved Pre-Health Scholars 51吃瓜网 Tour Guides 51吃瓜网 Undergraduate Science Olympiad 51吃瓜网 Undergraduate Science Olympiad 51吃瓜网 UNICEF 51吃瓜网 Women in Business Vitality Dance Company Volunteers Around the World Volunteers for Health听 Women's Club Water Polo Women's Ultimate Frisbee听 Youth Encouragement Services听 - 51吃瓜网听 Zeta Beta Tau听 听
Undergraduate Level 2 Groups AmbassaDores: Dore for a Day听 Camp Kesem 2 (POM Roster) 听
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Graduate/Prof Level 1 Groups Association of Women Surgeons Biomedical Engineering Graduate Student Association Future Is Now Nashville Kern National Network - 51吃瓜网 Chapter National Patient Advocate Foundation @ VU Neuroscience Student Organization (Grad Org) Owen Partners Association听 Pride in Medicine听 Street Law at 51吃瓜网 Law School Student National Medical Association 51吃瓜网 Educational Garden Initiative听 51吃瓜网 SAFE 51吃瓜网 Women in Science and Engineering VUSM Social Mission Committee VUSM Student-Led Initiative for Disability Education 听
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Questions about the Protection of Minors Policy
Students, Faculty, and Staff
- For Protection of Minors Policy or POM Annual Training questions: protectionofminors@vanderbilt.edu
Student Organizations
- For student organization registration or POM Level 1 or Level 2 status questions: sols@vanderbilt.edu
- For POM event registration and approval questions: anchorlink@vanderbilt.edu
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POM Information for Student Leaders and Advisers
To ensure that student organizations comply with the updated policies for registering, tracking, and participating in events with minors, every registered organization will be working with their Student Organization Adviser, who is a faculty or staff member.
Advisers working with POM groups will receive a list that outlines all registered student organizations that have indicated plans to interact with minors, the level at which these interactions have been approved, and their corresponding Adviser. Student organization leaders will receive information about the Protection of Minors policy, requirements, and procedures through the Protection of Minors Annual Training and this year's in-person training.
The Advisers working with POM organizations will need to familiarize themselves with the听Protection of Minors policy听as it relates to student organizations and their events (please refer to the听POM Student Org Leader Packet)听so that they can assist student leaders in planning and managing events that involve minors properly.
Compliance Check
The new Ideal Logic platform allows for student leaders with access to check the compliance of its organization.听 Compliance requirements are based on the level of minor involvement and the level of supervision present at an event:
- Level 1 Organizations听host and participate in events where all minors in attendance are supervised by a third-party organization or by their parents/guardians for the听entire听duration of the event. Organizations with Level 1 events must register their events on Anchor Link and complete the听听before听the event takes place (the online training is valid beginning July 1 of each academic year).
听 - Level 2 Organizations听host and participate in events where minors are supervised by 51吃瓜网 students or personnel and there is no third-party organization or parent/guardian present.听 This will require members to complete their Protection of Minors Annual Training and complete a background check (good for four years). Organizations must indicate in their annual RSO Registration (March-May) and respond to the questions on the form.听 Groups must then be approved to participate in Level 2 activities.
- Level 1 Organizations听host and participate in events where all minors in attendance are supervised by a third-party organization or by their parents/guardians for the听entire听duration of the event. Organizations with Level 1 events must register their events on Anchor Link and complete the听听before听the event takes place (the online training is valid beginning July 1 of each academic year).
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What is Ideal Logic and How Do Student Leaders Get Started With Using The Platform?
Ideal Logic is the university鈥檚 system for tracking youth programs, events, and Protection of Minors (POM) compliance.
Student leaders, POM Accountability Officers, and advisors can view members鈥� POM status once the organization鈥檚 roster has been uploaded by the POM Student Accountability Officer. Only members who will be working with minors need to be uploaded, and they must complete the . All other members may remain in Anchor Link.
For each registered Anchor Link event, the POM Accountability Officer must add:
- The on-site event primary contact
- RSO members participating in the event
Only members participating in the event need to be added, and their POM compliance status will be visible in Ideal Logic.
Please visit the听Youth Program Registration Page听for information about starting this process.
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How Do I Access My Training Completion Transcript or Certificate?
- Log into Oracle, Select the "Learning" tile
- At the bottom of the page, select "My Learning" to navigate to the "My Learning Experiences" page.听
- For a transcript of all courses, select the transcript button on the top right.听听
- For a course certificate, filter for completed courses, select the course, then "actions" then "print certificate."听
- Learners may also check their
- If you are unable to view the information needed, please contact听protectionofminors@vanderbilt.edu.
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POM Documents
The following are documents that all POM groups and advisers should use to aid in the organization of thier events with minors:
This document is for the organization (third-party) partnering with Level 1 orgs to complete.听 This assures the third party understands they are responsible for supervising the minors at all times during activities with your organization.听When completed, it must be uploaded with your organization鈥檚 event form in Anchor Link. This form is for Level 2 organizations to provide to participating minors鈥� parents/guardians to review and sign.听 It provides information about the activity and parental consent for their child to participate in your organization鈥檚 specific activity. It also gives you emergency contact information for the child. This is required for Level 2 organizations.听听The signed document is to be given to the Peer Accountability Officer to upload to one of their Anchor Link Folders.听 This detailed docment contains informaiton regarding reousrces and steps that POM groups should take when planning events with minors.听 It also contains steps to aid in the preparation of those events.听 Student leaders and advisers should review and keep it for their records.
Please email SOLS@vanderbilt.edu if you have any questions or if you would like further assistance, and we look forward to working with you throughout the year.